admissions & special events Coordinator

Job Description


Position:               Admissions and Special Events Coordinator

Reports to:           Director of Admissions and Marketing

Position Status:    Full-Time, Non-Exempt, 10 Months



The Marin School, an independent college-preparatory high school in San Rafael, California, seeks an Admissions and Development Coordinator.


The Marin School currently serves 100 students in grades 9-12 with a goal of growing enrollment to 125 students. We honor each student's unique learning style and act in accordance with a deep belief in the potential of each and every student. Our motto is "Small School. Big Impact." Class size at the school is small by design, typically 7-10 students, to allow teachers to fully understand their students and give teachers the ability to personalize their instruction with experiential learning, innovative lessons and non-traditional, yet effective, learning opportunities.


The Marin School faculty is made up of passionate, skilled, motivated, inspiring teachers who love what they do. We wholeheartedly believe in each student's unique potential and seek faculty and staff who are equipped with the experience, talent, tools, skill and enthusiasm to meet the needs of a busy, thriving high school.


Position Purpose: 

The Admissions and Special Events Coordinator is an essential member of The Marin School team. This role supports the Admissions Office in all areas related to student recruitment and enrollment, as well as  major school and community events throughout the year. 


Essential Duties and Responsibilities: 



  • Provide general office support

  • Schedule appointments, tours, interviews, etc.

  • Maintain accurate and complete admissions database

  • Assist with admissions events (both on and off campus)

  • Process applications, create and manage applicant files, ensuring deadlines are met, and all necessary materials are received in a timely manner

  • Assist with the re-enrollment process

  • Assist with generating statistical admissions reports

  • Manage the student visit program, greet student visitors, provide tours

  • Manage the student ambassador program

  • Share school news and events via various social media platforms

  • Assist with preparation of multimedia outreach projects

  • Other duties as assigned by the Director of Admissions


Special Events

  • Provide general support for major events and activities, such as tracking RSVPs, generating guest lists, participating in setup and clean-up, and attending events

  • Assist with school-wide events such as Back-to-School Nights, Major Donor events, Grandparents’/Grandfriends’ Days, fundraisers, Winter and Spring Arts festivals, and graduations.

  • Assist with post-event follow up as needed - generate thank you letters, provide attendance statistics, share event photos, etc.

  • Work with committees, volunteers, and other professional support staff


The optimal candidate will possess superior attention to detail, facile and enthusiastic use of technology and social media platforms, powerful organizational skills, superior communication skills, and strong self-motivation. The optimal candidate must be equally comfortable brainstorming ideas and executing them. A proven track record of working collaboratively and cooperatively as a member of a professional team, while maintaining a positive attitude, will be beneficial to a candidate.


Required Skills

  • Microsoft Office Suite, G Suite, database management, advanced knowledge of Microsoft Word and Excel a plus

  • Excellent interpersonal skills

  • Flexibility to attend after-school events and periodic weekend and evening activities

  • Bachelor's degree

  • A valid and clear California driver's license and the ability to drive self and/or students to school visits and fairs away from campus


Job Experience

  • At least 2 years of experience working at a school or with high school students a plus.

  • Experience working at an independent school a plus.


Values and work ethic: 

  • Operates with integrity and in the interest of the school.

  • Maintains a generosity of spirit toward colleagues, assuming best intentions.

  • Warm, friendly and welcoming demeanor

  • Proactive, continually looking for ways to avert problems and improve systems.

  • Approaches challenges with a problem solving, forward thinking mindset – but willing to ask for help when needed

  • Demonstrates trustworthiness in dealing with confidential matters.

  • Enjoys working directly with high school students.


The position begins immediately. This is a 10 month position.



Please send a cover letter, resume and contact information for four references to EEO.  No phone calls please.

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© 2019, The Marin School   | 150 N. San Pedro Road, San Rafael, CA 94903 | 415-339-9336 | Small School, Big Impact!