admissions assistant

Job Description


Position:               Admissions Assistant

Reports to:           Director of Admissions and Marketing

Position Status:  Full-Time, Non-Exempt

Hours:                  7:45 - 4:00 pm, plus occasional evenings and weekends



The Marin School, an independent college-preparatory high school in San Rafael, California, seeks an Admissions Assistant.


The Marin School serves approximately 80 students in grades 9-12. We honor each student's unique learning style and act in accordance with a deep belief in the potential of each and every student. Our motto is "Small School. Big Impact." Class size at the school is small by design, typically 7-10 students, to allow teachers to fully understand their students and give teachers the ability to personalize their instruction with experiential learning, innovative lessons and non-traditional, yet effective, learning opportunities.


The Marin School faculty is made up of passionate, skilled, motivated, inspiring teachers who love what they do. We wholeheartedly believe in each student's unique potential and seek faculty and staff who are equipped with the experience, talent, tools, skill and enthusiasm to meet the needs of a busy, thriving high school.


Position Purpose: 

The Admissions Assistant is an essential member of The Marin School team. This role supports the Admissions Office in all areas related to student recruitment and enrollment, including but not limited to: updating and maintaining TMS website and social media, proofreading and supporting all Admissions and event communications.


The Marin School staff and administrators work closely together as a team, and enjoy a collaborative approach to programs and problem-solving.  While we all have our individual roles to play, we also support each other with events, administrative work and long-term projects.


The optimal candidate will possess superior attention to detail, particularly with dates and deadlines. Facile and enthusiastic use of technology and social media platforms, powerful organizational skills, sharp communication skills, and strong self-motivation are an absolute must-have, as is a proven track record of working collaboratively and cooperatively as a member of a professional team, while maintaining a positive attitude.


Essential Duties and Responsibilities: 



  • Provide general office support: manage calendars, prepare mailings, serve as the first point of contact for incoming inquiries via email and phone.

  • Open Admissions office at 7:45 am each day to support TMS staff, answer phone, coordinate student visitors and tours and alert faculty/staff to any changes in visit schedule.

  • Maintain Admissions visit calendar  - Schedule appointments, tours, interviews, etc. with prospective families and other contacts. 

  • Track deadlines and upcoming events for Admissions materials.

  • Maintain accurate and complete inquiry records through a variety of channels

  • Assist with admissions-related events, including tracking RSVPs, following up with event reminders and confirmations.

  • Support the Application Review Committee and Admissions deliberation process in the spring.

  • Assist with the enrollment/re-enrollment process.

  • Share school news and events via various social media platforms, and participate as appropriate in school events.

  • Other duties as assigned by the Director of Admissions.


School Events

  • Provide general support for major events and activities, such as tracking RSVPs, generating guest lists, participating in setup and clean-up, and attending events.

  • Assist with planning and execution of school-wide events such as Back-to-School Night, Major Donor events and fundraisers, Winter and Spring Arts festivals, Graduation, and similar events.

  • Assist with post-event follow-up as needed - generate thank you letters, send follow-up emails, provide attendance statistics, share event photos, etc.

  • Work with committees, parent volunteers, and other professional support staff.


Desired Skills

  • High level of comfort with technology, including database management, email marketing tools, etc.

  • High degree of organization and knowledge of related software: GSuite integrations (Calendar, Sheets, Docs, Slides, Forms), Constant Contact and similar email software, Adobe Design Suite

  • Efficient with brand management on multiple social media platforms.

  • Knowledge of/interest in photography, graphic design.


Required Skills

  • Microsoft Office Suite, G Suite, database management, advanced knowledge of Microsoft Word and Excel a plus.

  • Adept with technology, motivation to learn industry-specific programs and other software quickly and independently.

  • Excellent interpersonal skills

  • Strong proofreading skills

  • Flexibility to attend after-school events and periodic weekend and evening activities

  • Bachelor's degree

  • A valid and clear California driver's license and the ability to drive self and/or students to school visits and fairs away from campus

  • Strong follow-through with projects and tasks

  • Able to self-direct


Preferred Job Experience

  • At least 2 years of experience working in an educational setting. 

  • Experience working with high school students.

  • Experience working in a collaborative and professional office environment.


Values and Job-Management Style

The candidate:

  • Approaches challenges with a problem-solving, forward-thinking mindset.

  • Operates with integrity and in the interest of the school.

  • Has a warm, welcoming demeanor, enjoys connecting with adolescents and parents.

  • Is proactive and continually looking for ways to improve systems.

  • Demonstrates trustworthiness in dealing with confidential matters.

  • Enjoys working in an educational setting and interacting with high school students and their parents, and collaborating with a variety of colleagues.

  • Has a long-term employment commitment, and is looking to grow into a career in schools.

  • Is flexible and able to work occasional evenings and weekends as necessary.

  • Has a team-lift mentality.


The position will begin ASAP. 

Compensation of $28 - $33 per hour.

TMS requires all employees to be fully vaccinated, unless they qualify for a religious or medical exemption.


Please send a cover letter, resume and contact information for four professional references to EEO. No phone calls please.